Program Room and Programming Policy
Program Room Policy
The Program Room in the Hartland Public Library was designed primarily for the library's own use, but as a community asset we also welcome use by the general public. When it is not needed for library functions we are happy to make the room available to Waukesha County based non-profit community groups. Proof of tax-exempt status may be required to reserve the Program Room. The room may not be reserved for individual use or by organizations for commercial purposes. When not in use the room is available for quiet study by the general public.
Meetings or programs may be scheduled anytime the library is open. Activities must cease ten minutes before library closing time.
Room Description and Facilities
The Program Room seats 24 at tables and 32 in chairs only. Groups using the room are responsible for setting it up and returning everything to its proper position. No kitchen facilities are available, but light refreshments are permitted. Wi-Fi is available in the room and also throughout the library. A projection screen and podium are available for use.
- The library has first priority for use of the program room. The library reserves the right to cancel a reservation if the room is needed for library use.
- The program room may not be used for the sale, advertising or promotion of commercial products and/or services. Admission may not be charged for programs.
- Programs or meetings may not interfere with the normal use of the library.
- A group composed of minors (less than 18 years of age) must have an adult chaperone attend the meeting and sign the meeting room application form.
- No storage space is available for groups using the Program Room.
- The use of the Program Room does not constitute an endorsement of the views of the user of the room by the library.
- Each non-library organization or group is limited to one meeting per month. The room may be reserved no more than three months in advance.
- The use of the name, address or telephone number of the Hartland Public Library as the address or headquarters of any group using the library for meetings is prohibited.
A program is a planned interaction between the library staff or outside presenters and the program participants for the purpose of promoting library materials, facilities, or services; as well as offering the community an informational, entertaining, or cultural experience. Programming includes such activities as story times, crafts, summer reading program, book and author discussion groups and special speakers and events. Selection of library program topics, speakers, courses, classes and resource materials will be made by library staff on the basis of the interests and needs of library users and the community. Programs may be targeted to a general audience or be tailored to an age-specific audience. Library programming should not exclude topics, books, speaker, media and other resources because they might be controversial. The library does not conduct programming that is commercial, political or religious in nature.
- Library programs must be non-commercial. No solicitation for business will be permitted. The library does not advocate or endorse the content and viewpoints of presenters and programs. The sale of products at a library program is not allowed, with the exception of writers, performers and artists who may obtain library approval to sell their own works and items sold by the Friends of the Hartland Library.
- Because of seating limitations registration may be required for some events. The library reserves the right to limit the attendance at events due to the wishes of the presenter or space limitations. A waiting list may be compiled and efforts will be made to confirm attendance prior to the event or program.
- Programs may be cancelled for a number of reasons, including severe weather, absence of presenter, or low registration. Cancelled programs are not automatically rescheduled.
- The library promotes its programming through fliers, the library's website, social media, and local news media. Presenters may not publicize their programs without approval of the library director.
Hartland Library Board Approved 6/15/17